Team Leader Resources

There are a variety of resources that we provide our team leaders in order to help equip them to serve and minister to their team members. Useful resources have been posted below to help assist them in their endeavor to lead a team excited and prepared for service.

Activity Participation Agreement

This form accompanies the team member application and needs to be completed by every team member that travels on or with a Scottsdale Bible Church approved team. Forms need to be turned into the Outreach Project Coordinator when completed. Download Form Here

Brotherhood Mutual Form

All Scottsdale Bible Church teams are required to have international insurance when traveling overseas. This form needs to be completed by each team leader prior to serving in their respective countries. It takes a few weeks to get membership cards in the mail after signing up, so do not delay in getting this form completed. Passenger names and birthdates are required to fill out the form. Once completed, the form gets turned in to the Outreach Project Coordinator. Download Form Here

Contribution Policy and Guidelines

This document outlines some of the financial guidelines for collecting donations and submitting them to Scottsdale Bible Church for team support. It also includes small tear-off receipts for team members to include with their support letters to all potential donors. Download Form Here

Donation Pledge Sheet

This form can be used for team members or team leaders to individually keep record of all donations that are received. It is for individual use only and does NOT need to be turned in to the Outreach Project Coordinator. Download Form Here

Expenditure Request

This form needs to be completed by the team leader to request payments, reimbursements, or cash advances. The form should be turned into the Outreach Project Coordinator at the beginning of the week in order to receive approval and be submitted to the Finance Department in time for check runs Wednesday mornings. Checks are usually mailed or ready for pick-up on Thursday afternoons. Keep this in mind when preparing to leave for service or when needing to make a payment deadline for flights. Download Form Here

Fundraising Approval Form

This form needs to be completed by the team leader/organizer for any and all fundraisers done on the campus of Scottsdale Bible Church. This includes flower sales, babysitting, training classes, donation concerts, etc. The outreach pastor needs to approve all such fundraisers before permission is given to conduct them on campus. The purpose of this form is to be sure duplicate fundraisers are not taking place on the same days/nights and to make sure the type of fundraiser is appropriate. Download Form Here

Incident Report Form

This form is for the team leader to fill out should there be any issues or incidents while on the field serving in their designated destination. The form needs filled out in its entirety and returned to the Outreach Project Coordinator immediately or as close to the actual incident as possible. Download Form Here

Non-contribution Form

This form should be filled out if a team leader is submitting monies
from a fundraiser in which the individual received something in return
for the money given, such as a garage sale, rummage sale, etc. It is
also the form to fill out if returning money not used from a cash
advance when the team returns home or any other special circumstance
where the donor should not be given a tax deductible receipt for the
monies given. Download Form Here

Short-term Fundraising Guidelines

The Short-term fundraising guidelines document outlines specific rules regarding the policy for all fundraising events or promotions taking place on the campus of Scottsdale Bible. All support raising events need to follow within the general guidelines established here. If there are any questions concerning the details outlined in this document, please contact the Outreach Project Coordinator. Download Form Here

Support Raising Manual

This manual gives practical tools, ideas, and resources to help individuals in their support-raising efforts. Fundraising ideas and helpful tools to get your support letters started are also included. Sample support letters, however, are not provided, so team members will be encouraged to make their letters personal and from the heart. Download Form Here

Tanzania Visa Application/Questionnaire

This form needs to be completed by each team member traveling to Tanzania. It needs to be accompanied with 2- 2×2 color passport sized photos and a color copy of the passport photo page for each member. Visa applications need to be submitted 2 months before departure date. Download Form Here

Team Leader Approval Form

This form needs filled out by any and all interested team leaders in order for Scottsdale Bible Church to officially accept your group as a supported Scottsdale Bible Church team. Please download the form, fill out the document to the best of your ability with all pertinent information available and submit to the Outreach Project Coordinator. After the form has been approved by the appropriate Scottsdale Bible Church leadership, income and expense accounts as well as a team purpose code for donations collected. Download Form Here

Team Leader Responsibilities Document

This is a list of qualifications and responsibilities that Scottsdale Bible Church leaders take on when approved to be a team leader. Download Form Here

Team Member Application Form

This application is for the benefit of leaders in helping them select the team. Each team member applicant is required to fill out one of these forms and submit it to the individual leader of the interested team. Reference forms are included. Download Form Here

Team Leader Checklist

This document should be used by the team leader as a checklist in order to verify that all necessary documentation is collected and turned into the Outreach department prior to team travel. Download Form Here

Team Policy Standards

Each team leader should go over the individual points outlined in this policy manual with their team at some point during team training meetings prior to serving in their respective areas. Information on listing your team with the US Embassy is also provided. Download Form Here

Travel Agents

Although there are a number of travel agents that you can choose from, here is a list of travel agents that we have worked well with in the past and who have found wonderful rates and deals to our selected countries. (If you come across another agency that provides excellent service and missionary rates, please send that information on to the Outreach Project Coordinator to be added to our list). Download Form Here

Team Profile Form

After team selections are complete, team leaders need to complete this form and submit it to the Outreach Project Coordinator for their team’s file in case of on-field emergencies. Download Form Here

Team Leader Evaluation Form

All team leaders are expected to complete this form after returning from their place of service. Forms should be submitted to the Outreach Project Coordinator for review. Download Form Here

Team Member Evaluation Form

All team members are expected to complete this form after returning from their place of service. Forms should be dispersed by the team leader and submitted to the Outreach Project Coordinator for review. Download Form Here

Visa Charge Form

This form is for any Scottsdale Bible Staff who have a company Visa card in which to charge team costs. It needs to be filled out and e-mailed to the Outreach Teams Coordinator as soon as a charge is made to a company visa in order to maintain financial integrity and balance. The form can also be printed out and dropped off in the silver contributions box in the Outreach Office. Download Form Here